Invoicing
Create sales, proforma, and commercial export invoices from order-linked line items, inventory selections, taxes, currencies, and export details.
Loupe Factory keeps billing tied to the same order, shipment, customer, and inventory context your team already uses. Snapshot fields preserve product descriptions, weights, pieces, prices, currencies, HS or HSN codes, taxes, and totals at the moment an invoice is created.
Sales, proforma, and export invoices Line-item snapshots PDFs and QuickBooks context
How it works
Loupe Factory keeps invoice creation close to order, shipment, customer, inventory, tax, and export context so finance does not have to rebuild the commercial story after the work is done.
Create a sales invoice, proforma invoice, or commercial export invoice from the order record, then carry forward the customer, currency, billing address, and line-item context.
The finance team starts from what sales and operations already know.
Choose which order lines appear on the invoice, connect selected inventory where needed, and capture weight, pieces, product descriptions, price basis, currency, and HS or HSN code context.
Invoices stay traceable to the goods being billed.
Add payment terms, bank details, tax registration information, Incoterms, ports, country of origin, and customs references where they apply. Generate a PDF and keep invoice data ready for connected accounting workflows.
Finance gets a cleaner handoff without losing the link to operations.
Related workflows
These videos show the surrounding workflows that make invoicing easier to trust: clean order context, reviewed HS or HSN code suggestions, and structured data handoffs for finance.
Order context
Invoicing works best when the document starts from the order record. Loupe Factory keeps sales, fulfillment, inventory, shipment, and billing context connected so the invoice does not become a disconnected finance artifact.
Code support
Loupe Factory can use product and destination context to suggest tariff codes for review. The final classification decision should still stay with your responsible trade, compliance, or finance team.
Finance handoff
The invoice PDF matters, but so does the structured data behind it. Loupe Factory keeps invoice, customer, item, payment, currency, and status context available for reporting and connected accounting workflows.
Built for global B2B billing
B2B invoices carry more than a total. They need line details, payment terms, tax context, currency, product codes, banking information, export references, and a defensible link back to the order.
Support common billing workflows for domestic sales, international shipments, advance quotations, and order-linked commercial documents.
Keep product descriptions, shape, size, weight, pieces, price basis, currency, HS or HSN codes, subtotals, taxes, and totals attached to the invoice as created.
Select the stock behind an invoice line, capture weight and pieces, and optionally move the order line toward ready status when billing and fulfillment are aligned.
Capture tax regimes, buyer and seller tax IDs, payment terms, bank account details, Incoterms, ports, country of origin, customs references, and local compliance fields where applicable.
Generate customer-ready PDF documents that finance, sales, and export teams can share without formatting spreadsheets by hand.
When the integration is connected, customers, invoices, payments, and inventory items can stay aligned with QuickBooks Online through the connected sync layer.
FAQ
Good invoicing should reduce re-entry, preserve history, and keep billing connected to the real order, inventory, and shipment context.
Billing accuracy
Use Loupe Factory to keep billing tied to order lines, inventory selections, tax and export details, PDF output, and connected accounting workflows.
Order-linked invoices Sales, proforma, and export workflows Snapshot history
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